Constitution for the Mallet Assembly Honors Program
From The Mallet Assembly
- 1 Preamble
- 2 Article I: Membership and Meetings
- 3 Article II: Officers
- 4 Article III: The Board of Governors
- 5 Article IV: Elections
- 6 Article V: Committees
- 7 Article VI: Legislation
The Mallet Assembly shall be an honors program on the campus of the University of Alabama with the following goals:
- 1. to recognize extraordinary scholastic achievement through its admissions process;
- 2. to encourage further scholastic development through a comprehensive system of in house programs designed as learning activities which are enjoyable;
- 3. to encourage the development of leadership skills through the self-government of the program and encouragement of individual and collective involvement throughout all areas of campus life; and
- 4. to gather students to these ends with high scholastic and achievement records into a unique environment encompassing academics, recreation, unity, and fellowship.
Article I: Membership and Meetings
Section A: Membership
- 1. Membership in the Mallet Assembly shall be open to all students of The University of Alabama, without regard to race, religion, sex, disability, national origin, color, age disability, gender identity or expression, sexual identity, or veteran status.
- 2. A Member of the Assembly shall be anyone who has been admitted by a majority vote of the Admissions Committee and is in compliance with any outstanding Assembly disciplinary rulings.
- 3. An Active Member of the Assembly shall be any Member of the Assembly who owes no fines, fees, or dues to the Assembly, and has paid that semester's Dorm Dues or Voting Fees. Active Membership in the Assembly extends until the deadline for Dorm Dues of the next semester.
- 4. Dorm Dues shall be $60 per semester. Dorm Dues shall grant a member the ability to vote at Assembly meetings as well as to participate in Assembly functions.
- 5. Voting Fees shall be $30 per semester. Voting Fees shall grant a member the ability to vote at Assembly meetings, but shall exclude the ability to participate in Assembly functions. Activity Fees shall be $30 per semester. Activity Fees shall grant a member the ability to participate in Assembly functions, but shall exclude the ability to vote at Assembly meetings. Affiliates may pay Activity Fees only.
- 6. The deadline for payment shall be 30 days after the start of classes. After that date, a late fee of 50% is added onto the dues. After 60 days from the beginning of classes, another 50% of the original cost shall be added.
- 7. Any member who cannot pay Dorm Dues due to financial difficulties may privately meet with the Treasurer to discuss their situation. At the Treasurer’s discretion, these members shall retain their right to vote at Assembly meetings and participate in Assembly functions. The Executive Committee may, by a simple majority, overrule the Treasurer’s decision. The Treasurer shall keep track of any such members, and, as per each individual situation, set feasible times for these members to pay their Dues. After 30 days, the Treasurer must meet with any such member to discuss the status of their Dues. All Dues must be paid, in full, two weeks prior to the end of the semester.
- 8. Any member permitted to live on campus under University guidelines who owes no fines, fees, or dues in the Assembly may live in the Assembly’s primary residence, provided space exists. This does not include Dorm Dues for the given semester a member wishes to live In-Building. Assembly Members living In-Building are required to pay Dorm Dues.
- 9. The privileges of a member of the Mallet Assembly shall be as follows: participation in Assembly functions, speaking at Assembly meetings, voting at Assembly meetings (if said member is an Active Member according to Article 1, Section A, Subsection 3), running for officer positions, proposing amendments to this Constitution, living in the Assembly’s primary residence, access to all Assembly spaces both physical and otherwise (except for spaces designated for groups or committees within the Assembly that the member is not a part of), and the ability to purchase Mallet jerseys. The above list is not exhaustive, and the absence of a particular privilege from this list shall not be interpreted as grounds for denying it to a member in good standing
- 10. Those individuals associated with the Assembly who are not members may achieve the status of an affiliate of the program. The process for this shall be receiving the sponsorship of at least one member who will then present the individual to the Assembly as a whole during an Assembly Meeting, in which they must receive a majority vote from the present active membership in order to achieve affiliate status. This status of affiliate will entitle the designated individual to all the privileges of an Active Member of the Assembly except for those of voting at Assembly Meetings, running for officer positions, and participating in the Admissions Committee. The only privileges of a member that shall not be extended to affiliates are those that are explicitly prohibited to affiliates in this section.
Section B: Meetings
- 1. Assembly Meetings are the principal governing meetings of the Assembly, and shall be convened once every two weeks.
- 2. The President or a quorum of the Executive Committee may call emergency Assembly meetings. The Assembly shall be given as much notice as possible when emergency Assembly meetings are called.
- 3. A schedule of Assembly Meetings for the semester shall be publicly posted at the beginning of each semester.
- 4. The President of the Assembly shall conduct Assembly Meetings. In the absence of the President and Vice President, the Assembly may select a Chair pro tempore, or the position will default to the highest ranking officer present (as outlined by Article II Section A).
- 5. Assembly meetings shall be conducted as informally as possible while remaining in accordance with this Constitution, its Bylaws, the Assembly’s accepted rules and precedents, and Robert’s Rules of Order.
- 6. Assembly Meetings shall be open to all Members and guests of members. No non-Member of the Assembly shall be allowed to speak at an Assembly Meeting, except members of the Board of Governors, the Professor in Residence, an individual with special permission of the Assembly, or an individual with the invitation of the Executive Committee. Any Member of the Assembly may speak at Assembly Meetings. Only Active Members may vote at Assembly Meetings. No absentee votes shall be cast. Voting shall proceed in a manner established by the presiding officer.
- 7.No Assembly Meeting shall proceed without a quorum of Active Members. A quorum shall be defined as one-third (1/3) of Active Members. The suggestion of a possible absence of a quorum shall be raised immediately upon suspicion thereof. The presiding officer shall make a determination of the existence of a quorum. Failure to suggest an absence of quorum does not circumvent the necessity for quorum.
Section C: Admission
- 1. Entrance requirements shall be a score of 28 on the American College Test or score of 1260 on the old SAT or a 1310 on the new SAT, or a college grade point average of 3.3 on a 4.0 scale.
- 2. The Admission Committee shall review all applications and may admit qualified applicants by a majority vote at a committee meeting.
- 3. If an applicant does not meet the entrance requirements, the Admission Committee Chair shall present the case to the Admission Committee. If the Admission Committee determines the applicant possesses some achievement demonstrating equivalent abilities or aptitude (e.g. exceptional volunteer service, leadership, or other relevant areas), they shall then vote to present the case at an Assembly Meeting. If said applicant demonstrates exceptional circumstances that affected their academic progress, this information shall be considered by the Admission Committee in making their decision. A majority vote at the Assembly Meeting is required for admission in the case of a candidate who does not meet the requirements specified in Article I, Section C, Subsection 1.
Article II: Officers
Section A: List of Regular Officers
- 1. The President shall maintain communication between the Assembly, its officers, committees, the University Administration, faculty and other organizations. They shall chair all non-committee meetings. They shall see that this Constitution, Bylaws, and all Assembly orders and mandates are promptly, efficiently, and faithfully executed, with the advice of the Executive Committee. They shall serve as a Tribunal member and as a non-voting member of the Board of Governors. The President, Vice-President, and Scribe shall jointly prepare a semesterly report on the activities and accomplishments of the Assembly and its members for distribution to appropriate University officials and campus area news media each December and May.
- 2. The Vice President shall serve as Chair of the Executive Committee, Chair of the Academic Committee, and as a Tribunal member. They shall coordinate the Mallet Speaker series, Faculty mixers, and Presentathon. They shall ensure that other Assembly officers are staying on task.
- 3. The Third Member of the Tribunal shall preside over the Tribunal and be in charge of its activities and affairs. They shall maintain the official copy of the Constitution, Bylaws, and record of established precedents. They shall, with the advice of the Tribunal, pass judgements about the interpretation of the Constitution, Bylaws, and established precedents. They shall be a non-voting member of the Board of Governors. Once any change has been written and ratified by the Assembly as a whole, the Constitution must be updated on the SOURCE, as well as on any public Mallet platforms, within 24 hours of the change being approved by the Assembly.
- 4. The Senior Monitor shall oversee the premises of the Assembly. They shall form room lists and coordinate building and room arrangements with the University. They shall chair the Urban Renewal Committee.
- 5. The Minister of Information shall serve as Chair of the Ministry of Information. They shall be responsible for ensuring access to all documents relevant to the Assembly such as the Constitution, Bylaws, and other records. They shall be responsible for networking with other University organizations and managing the Assembly's social media presence.
- 6. The Admissions Committee Chair shall chair the Admissions Committee. They shall maintain an accurate record of the members their committee admits during their term, as well as an accurate record of affiliates admitted by the Assembly during their term. They shall be a permanent member of the Ministry of Information.
- 7. The Scribe shall take minutes of Assembly Meetings, Executive Committee Meetings, Budget Meetings, Impeachment hearings and Tribunals. They shall maintain a permanent record of these minutes and Tribunal decisions. They shall be a permanent member of the Ministry of Information. They shall post for Members of the Assembly all minutes recorded within 24 hours. The Scribe shall record the attendance of Executive Committee members at its meetings.
- 8. The Treasurer shall collect, disburse, and account for of all Assembly funds. They shall maintain an accurate and complete ledger of Assembly finances. They shall present a record of the current Assembly funds at each Executive Meeting and Assembly Meeting. They shall collect all fines. They shall chair the Budget Committee. The Treasurer shall maintain a list of Active Members of the Assembly, and report which members are active to the presiding officer of Assembly Meetings. They shall be a non-voting member of the Board of Governors.
- 9. The Risk Management Chair shall chair the Risk Management Committee and be a permanent member of the Social Committee. They shall be a non-voting member of the Board of Governors.
- 10. The Social Committee Chair shall chair the Social Committee.
- 11. The Sports Chair shall chair the Sports Committee.
- 12. The Service Committee Chair shall chair the Service Committee.
- 13. The Historian shall maintain a comprehensive and timely record of the important facts and fictions of the Mallet Assembly's history. They shall, along with the Alumni Representative, co-chair the Alumni Relations Committee. They shall exercise administrative power over any canonical source of Mallet history. They shall maintain a roster of all members of the Assembly, past and present, to the fullest extent feasible.
- 14. The SysOp shall chair the Tech Committee.
- 15. The Librarian shall maintain and organize the Glen Hardy Memorial Library. They shall acquire new books and materials and subscribe to magazines recommended by the Assembly. The Librarian shall serve as a permanent member of the Academic Committee.
Section B: List of Special Officers
- 1. The Alumni Representative is elected from the body of the Assembly's alumni. They shall attempt to best represent the interests of the entirety of the Assembly's alumni to the Assembly. They shall be a co-chair of the Alumni Relations Committee. They shall serve as a non-voting member of the Executive Committee and as a non-voting member of the Board of Governors.
- 2. A number of Resident Advisors determined by Housing and Residential Communities shall be elected annually from the Assembly. Resident Advisors shall be employees of HRC and shall perform their role as outlined by HRC policy. They shall be non-voting members of the Executive Committee. No Resident Advisor not elected by the Assembly shall be a member of the Executive Committee.
- 3. The Professor-In-Residence shall be a graduate or postgraduate student; or a professor, adjunct, or other teaching staff at the University of Alabama. They shall be elected annually by the Active Members of the Assembly. They shall use their talents and expertise to arrange programs that enrich the living environment and community in the Assembly. They shall provide guidance and advice, and assist in liaising with the administration of the University. They shall be required to live in the Assembly's primary residence and shall be provided a room in the Assembly's building at no cost. They shall be a non-voting member of the Executive Committee and of the Board of Governors. They shall act in accordance with all HRC policies and job descriptions. No Professor-In-Residence not elected by the Assembly shall be a member of the Executive Committee or Board of Governors.
- 4. The Chairman of the Board of Governors is responsible for working with the President to run the Board of Governors. This includes running regular meetings, maintaining a full membership, and otherwise faithfully executing the duties of the BoG as outlined in Article III, Subsection II.
Section C: Impeachment
- 1. Elected Officers may be impeached for failure to perform their duties properly. Any Member of the Assembly may call for an impeachment.
- 2. The Executive Committee or at least five of its members chosen by the Committee shall constitute a Board of Impeachment. The Board of Impeachment shall be convened as expediently as possible.
- 3. No Officer with an Impeachment Board called against them may sit on the board hearing their case. No Officer may sit on a board for which they have petitioned.
- 4. Upon conviction, the impeached Officer shall be immediately removed from office. However, if the Board finds evidence of wrongdoing that nevertheless does not constitute grounds for impeachment, the Board may issue a censure of the the Officer. Any Member may refer the case to the Tribunal in further judicial action seems appropriate.
- 5. A conviction of impeachment may be appealed to the Assembly. On appeal, the Board of Impeachment’s highest-ranking Officer shall present the case for conviction, and the convicted Officer’s designee shall present the defense. A conviction may be overturned by a majority of Active Members of the Assembly.
- 6. Five or more unexcused absences from Assembly and Executive Committee meetings shall automatically qualify as grounds for impeachment.
Article III: The Board of Governors
- 1. The Board of Governors shall consist of: The Chairman of the Board of Governors, the Professor-In-Residence, and Nine (9) faculty and/or staff members.
- 2. The Board of Governors shall ensure the continued presence and autonomy of the Mallet Assembly on the campus of the University of Alabama. They shall meet once a semester at minimum and, at the direction of the Assembly or their own initiative, work for the proliferation of the Assembly and its aims.
- 3. The Board of Governors shall be elected annually. Members of the Board of Governors may occupy their office indefinitely.
- 4. All funds and financial accounts shall become property of the Board of Governors in the event that the organization goes defunct or is terminated with The SOURCE.
- 5. The onus of contacting the Board of Governors on behalf of the Assembly shall be specifically placed upon the members of the Tribunal (President, Vice President, and Third Member).
Article IV: Elections
Section A: Eligibility
- 1. Any Active Member residing in the Assembly during the tenure of their office shall be eligible for offices of President, Senior Monitor, and Risk Management Chair. The residency requirement may be waived in extenuating circumstances at the discretion of the Assembly. All other standard officer positions may be held by any Active Member. Active Members who are not enrolled in classes at UA are ineligible for all standard officer positions.
- 2. No member may hold more than one regular office at a time.
- 3. Members of the Assembly who resign as officers shall not be eligible to run for an office the following semester. They may be made eligible again by a majority vote at the nominations meeting for the following semester.
- 4. Eligibility requirements for special offices shall be noted in the office description.
- 5. Special officers who previously held the status of voting member may, at their discretion, retain their rights as a full voting member.
- 6. All regular officers shall serve a term of one semester. Special officers shall serve a term of one year. There shall be no term limits on any officer position. Special Officers (Article II Section B) may not simultaneously serve as a regular Officer (Article II Section A).
- 7. Any Active Member who is enrolled in classes at UA and wishes to hold a Mallet office is required to be in good disciplinary standing and maintain a GPA of 2.00 (for undergraduate students) and 3.00 (for graduate students).
Section B: Procedure
- 1. Elections shall have their own meeting one week before the last meeting of the Fall and Spring semesters.
- 2. Nominations for elected officers shall be made at the Assembly Meeting prior to the meeting set for elections. If a nominee is absent, that person shall have 48 hours to notify the Scribe or a member of the Tribunal of their decision of whether or not to accept or decline the nomination. A lack of response shall be taken as a declination.
- 3. The Scribe shall record and publicly post all nominations immediately after their conclusion, and contact absent nominees with all due haste or the elections shall be deemed invalid.
- 4. Nominations shall not be reopened at the elections meeting unless an office receives no nominations, or no individual nominated is willing to serve.
- 5. Individuals nominated for one position are eligible to run for up to three other offices if they are not elected to the office for which they are nominated.
- 6. Elections shall proceed in the order listed in Article II Sections A and B. Each officer shall be elected by a majority vote. The nominee with the lowest vote count will be eliminated if no candidate receives a majority, and runoffs will take place until one candidate receives a majority.
- 7. Residential Advisor elections shall be proceed in order of descending residential seniority, until all necessary positions for the Assembly’s current housing have been satisfied. In the interest of having RA’s that can respond to the needs of a diversity of members, election of the first RA reduces number of in-building semesters by two (2) for all other nominees of the same gender.
- 8. Officers shall begin their duties immediately upon election.
Section C: Vacancy and Interims
- 1. In the event that an office is vacated, for whatever reason, the President shall appoint an interim officer with the advice of the Executive Committee. In the event of a vacancy of the Presidency, the Vice President shall assume the Presidency.
- 2. A special election to fill an interim office shall take place at the next Assembly Meeting.
Article V: Committees
Section A: Structure
- 1. Each committee shall be chaired by a Committee Chair. The Committee Chair shall be solely responsible for the execution of the responsibilities of the committee.
- 2. Committee meetings shall be open only to Members and affiliates of the Assembly, unless restrictions are otherwise specified. Only members of a given committee may speak at their respective committee meeting, except with permission of the Committee Chair.
- 3. Each Committee Chair may construct and conduct their committee as they see fit, unless restrictions are otherwise specified.
Section B: Executive Committee
- 1. The Executive Committee be chaired by the Vice President, and shall consist of all Regular Officers and any Special Officers so noted.
- 2. The Executive Committee shall have the power and responsibility to run the Assembly between Assembly Meetings. If an Assembly Meeting cannot be convened, they may take extraordinary action through a two-thirds vote, subject to review by the Assembly.
- 3. The Committee shall establish a nonexclusive agenda for each Assembly Meeting, which shall be publically posted after the Committee meeting.
- 4. The Committee shall have the power to disburse funds in amounts not exceeding the base Dorm Dues for that semester.
- 5. The Executive Committee shall meet a regularly schedule weekly time, and when determined to be needed by the Vice President or two voting Committee Members.
- 6. The Vice President may cancel any Executive Committee meeting if there is insufficient business.
- 7. If the Vice President is unable to attend an Executive Committee meeting, the Executive Committee shall select by vote a temporary Executive Committee Chair.
- 8. Executive Committee meetings shall not be held without the physical presence of two-thirds of its membership.
- 9. Excuses from Executive Committee meetings shall only be granted by the Executive Committee Chair for work, school, illness, and matters outside of the Officer-in-Question’s control.
Section C: The Tribunal
- 1. The Tribunal shall consist of the President, Vice President, and Third Member. It shall be presided over by the Third Member.
- 2. The Tribunal shall hear cases of alleged violations of the Assembly’s Constitution, Bylaws, accepted precedents, and rulings made by any officers who are responsible for specific portions of the Assembly.
- 3. No person may sit in judgement of their own case, and Tribunal members directly involved in or interested in a case must recuse themselves.
- 4. In case of recusal of the President or the Vice-President, the Executive Committee shall appoint a non-officer replacement. In the case of recusal of the Third Member, the President shall preside at the Tribunal meeting and shall, with Executive Committee approval, appoint a non-officer replacement.
- 5. Tribunal actions may be brought against any Member or Residential Faculty with proof that a serious violation within the Assembly’s jurisdiction has occurred. Charges may not be brought after the last day of classes of the semester following the alleged violation. In this case, the accused shall be the Defendant, and may appoint another Member of the Assembly as counsel to represent them.
- 6. Tribunal actions may be brought against the Assembly as a whole with proof that systemic violation of the Assembly’s Constitution, Bylaws, or established precedents has occurred (for example, the passing of an unconstitutional bylaw). In this case, the President shall appoint a competent Member as the Defendant to defend the Assembly’s actions.
- 7. The person bringing the action shall inform the Third Member that they wish for a Tribunal to be convened and that person shall act as the Prosecutor.
- 8. If the Third Member determines that there are insufficient grounds for prosecution, they may grant a summary judgement in favor of the defendant. This decision may be appealed with the presumption that the Third Member acted properly. Any member brought before the Tribunal shall be treated fairly. Accused Members shall have the right to confront their accusers and hear the charges against them. Accused Members shall have the right to demand that all proceedings be made public. They shall have the right to counsel. They shall have the right to present and cross-examine witnesses. Accused Members shall not be compelled to testify against himself. Members shall also have these rights during appeals. Appeals shall involve full review.
- 9. Tribunal decision shall be made by a majority vote based on the preponderance of evidence.
- 10. The Tribunal shall have power to assess fines and impose punishment, up to and including expulsion from the Assembly. The Tribunal shall have the power to rectify violations by the Assembly through the invalidation of unconstitutional actions, specific instruction to officers, and/or the imposition of fines. The minimum fine is an amount sufficient to repair or replace property damaged by the defendant. All fines and punishment imposed must be reasonably related to the offense for which the person was found guilty. A member shall only be expelled for a gross violation of Assembly standards. An expelled member cannot be reinstated to membership except by a two-thirds vote by the Assembly. An expelled member forfeits all privileges of membership.
- 11. A written account of the Tribunal’s ruling must be posted within 24 hours of the decision. The account shall include the Defendant’s name, the charges, the Prosecutor’s name, all evidence presented, the Tribunal’s ruling, and the justification.
- 12. Tribunal verdicts may be appealed to the Executive Committee. The Executive Committee, by two-thirds vote, may dismiss the appeal or remand the case to the Tribunal with specific instructions as guidelines for the Tribunal's further consideration. Tribunal members may not vote on appeals to the Executive Committee. Decisions by the Executive Committee may be appealed to the Assembly. The Assembly may, by two-thirds vote, remand the case to the Tribunal with specific instructions as guidelines for further consideration; otherwise the appeal is dismissed. The final appellate board is the Board of Governors, who may take whatever action they deem appropriate.
- 13. Should property under the Assembly's control be vandalized, the guilty party shall have 48 hours to contact the President, Senior Monitor, or the Chairman of the Board of Governors and confess his actions. If no one comes forth within the 48-hour period, the Senior Monitor and Resident Advisors shall investigate the incident. If no charges have been brought within two weeks, the officers investigating the incident shall come before the Tribunal and present the findings of the investigation. The Tribunal shall decide if a hearing against any member is warranted.
- 14. Whenever the Tribunal is unable to rule that a specific party is responsible for damaging Assembly property, it shall allocate funds for the repair or replacement of the property. Funds so allocated must come from a fine levied upon the Assembly.
- 15. All Tribunal verdicts relating to legal matters beyond the Assembly’s full jurisdiction shall be reported to necessary officials by the members of the Tribunal. The Tribunal shall only proceed after the proper authorities have addressed the matter in their official capacity.
Section D: Budget Committee
- 1. The Budget Committee shall consist of all Executive Committee members and be chaired by the Treasurer.
- 2. At the beginning of each semester, the Budget Committee shall convene. Each member, except the Social Chair, shall present an itemized budget estimate for the semester. The Budget Committee shall compose a budget from these estimates and present it the Assembly at the next scheduled Assembly Meeting for approval by a simple majority.
- 3. The Budget Committee, shall, through the course of the semester, maintain receipts and other financial documentation. They shall maintain a complete ledger of all transactions throughout the semester.
- 4. At the end of each semester, the Budget Committee shall convene to audit the ledger. They shall track down and account for inaccuracies. They shall add to and maintain a permanent record of accounting inaccuracies.
Section E: Standing Committees
- 1. The Academic Committee shall be chaired by the Vice President. They shall be tasked with maintaining the academic standards of the Assembly.
- 2. The Urban Renewal Committee shall be chaired by the Senior Monitor. They shall maintain the attractive state of the Assembly’s residence. They shall decorate, redecorate, rearrange, and upgrade the Assembly’s residence as needed and requested by the Assembly.
- 3. The Ministry of Information shall be chaired by the Minister of Information. The Ministry shall coordinate with the Admissions Committee for the dissemination of information about the Assembly, and encourage members to develop and display leadership skills by encouraging them to seek political office in the University's student government and aiding in their campaigns. The Ministry of Information will be responsible for maintenance of the Mallet mailing lists, maintenance of the official Mallet website, collection of all accessible and viable internal and external official Mallet information, the collection and proper distribution of the minutes as recorded by the Scribe, and the proper distribution of the Mallet Assembly's mail received in the Assembly's official mailbox. The Ministry shall be responsible for writing, publishing, and distributing not less than four newsletters each semester, and act as an editorial board for all official external Mallet news articles and publications.
- 4. The Admissions Committee shall maintain full enrollment in the Assembly. The Committee shall consist of the Admissions Committee Chair, who shall preside, and at least four other members who have been active for more than one semester. The Committee shall establish an awareness of the program. They shall interview applicants when possible, establish and update application forms, cover letters, and other necessary written materials. They shall obtain listings of potential members from the University and work with other committees to establish an effective recruitment program. Affiliates of the Assembly shall not be eligible for membership in this committee.
- 5. The Social Committee shall plan and execute social events for Members and clean up afterward. The Social Committee shall coordinate with other organizations on campus for the planning of collaborative events. It shall be chaired by the Social Chair and the Risk Management Chair shall be a permanent member.
- 6. The Risk Management Committee shall advise the Assembly on how best to avoid risky actions. They shall identify possible problem areas of plans and event, especially social functions, in order to minimize the risk to the participants and the Assembly. It shall be chaired by the Risk Management Chair.
- 7. The Sports Committee shall recruit members to participate in intramural sports and promote the Assembly's athletic teams. It shall be chaired by the Sports Chair.
- 8. The Service Committee shall be responsible for recommending service projects and implementing them as directed by the Assembly. It shall be chaired by the Service Chair.
- 9. The Tech Committee shall oversee the upkeep and repair of the Assembly’s computer, computer-related devices, and any other technology belonging to the Assembly. They shall seek out knowledgeable individuals and advise the Assembly on decisions regarding technology. The Tech Committee shall be chaired by the SysOp.
- 10. The Alumni Relations Committee shall be responsible with maintaining a list of alumni, maintaining contact in and among alumni, soliciting funds and support from alumni, and planning alumni functions. The Historian shall chair the Alumni Relations Committee and the Alumni Representative shall co-chair the committee.
Section F: Ad Hoc Committees
- 1. The Assembly shall have the power to form Ad Hoc Committees.
- 2. Ad Hoc Committees shall be formed for one particular purpose or goal, and be disbanded upon completion.
- 3. The Assembly may elect by vote a committee chair from its Active Members. If the Assembly does not vote for a chair, the chair shall be appointed by the President.
Article VI: Legislation
Section A: Amendments
- 1. All legislative powers of the Mallet Assembly shall rest with the Assembly.
- 2. Amendments to this Constitution may be proposed by any Active Member at an Assembly Meeting. The proposed amendment must be read in full and recorded by the Scribe. The Scribe shall immediately distribute the proposed amendment to the Residential List. Once the amendment has been read into the record, it may not be altered or amended.
- 3. Proposed amendments shall be voted on at the the next regularly scheduled Assembly Meeting no fewer than two weeks after their proposal.
- 4. Ratification of proposed amendments requires a two-thirds majority vote of voting Active Members. Abstentions shall count neither for nor against the amendment, nor shall abstentions count against quorum.
- 5. Upon ratification of an amendment, the Third Member shall revise the Constitution accordingly within 24 hours.
- 6. If an amendment has been brought to a constitutionally valid vote and not ratified by the Assembly, an identical amendment to that one shall not be proposed during the same semester.
Section B: Bylaws
- 1. Bylaws may be proposed by any Active Member or affiliate at an Assembly Meeting.
- 2. An Active Member or affiliate who wishes to propose a bylaw shall publicly announce his intention at least one week prior the Assembly Meeting, such that all Members could reasonably know that a bylaw will be proposed.
- 3. The text of the proposed bylaw shall be read, discussed, amended, and and voted on in the next Assembly Meeting.
- 4. Passing of proposed bylaws requires simple majority vote of present Active Members.
- 5. Upon passing of a bylaw, the Third Member shall record and immediately, publicly post the text of the bylaw. The bylaw takes effect immediately.
- 6. No bylaw may conflict the provisions of the this Constitution.
Section C: Rules of Construction
- 1. Words and phrases shall be read in context and construed according to the rules of grammar and common usage. Words and phrases that have acquired a technical or particular meaning shall be construed accordingly.
- 2. If any section or portion of this document is ambiguous in terms of scope, application, or intent, then any such ambiguity will be presented to the Third Member who, along with the support of a simple majority of the Executive Committee, will recommend an interpretation. Such interpretation will be binding until such time as the Constitution can be amended to clarify the ambiguity.
- 3. In the event that an issue, dispute, or situation arises that is not contemplated by the provisions of this document, the matter will be presented to the Third Member who, along with the support of a simple majority of the Executive Committee, will recommend a solution, resolution, or course of action. Such recommendation will be binding until such time as the Constitution can be amended to provide guidance.
Last Revised 2/25/2017